Privacy Policy
Last Modified: August 5, 2026
Introduction
CleanList AI respects privacy and commits to compliance with this Privacy Policy. The document describes how the company collects, uses, discloses, and protects personal information from customers and website users.
Key scope points include:
- Information collection on www.cleanlist.ai
- Email, text, and electronic message communications
- Mobile and desktop applications
- Third-party advertising and applications
Important limitation: This policy DOES NOT apply to information that we collect offline or through any other means, including on any other Company or third-party website.
Not a customer? If your business contact details appear in the CleanList platform and you want to know what we hold, correct it, or have it removed, see Business Contact Data About Individuals Who Are Not Our Customers below.
Business Contact Data About Individuals Who Are Not Our Customers
This section applies to you if you are not a CleanList customer or website visitor, but your business contact details appear in the CleanList platform because one of our customers searched for or enriched a record about you. It sits alongside the rest of this policy and takes precedence for that data.
Where This Data Comes From
We do not collect this information from you directly, and we do not operate a web crawler or maintain our own contact database. It is licensed from commercial business-to-business data providers, each of which is responsible for the notice and lawful basis applicable to its own collection. Our current providers are Anymailfinder, Crustdata, Datagma, Findymail, Hunter, Icypeas, LeadMagic, Prospeo, and Wiza.
Where a customer uses our optional browser extension, records may also originate from a professional networking profile or search result that the customer was already viewing while signed into their own account. Contact details for those records are still resolved through the licensed providers listed above.
What We Hold
- Name and job title
- Employer name, company domain, and company firmographics
- Business email address and business telephone number
- Public professional profile URL
We hold this data in a professional capacity only. We do not knowingly collect or store special category data, government identifiers, financial account details, or health information about these individuals.
Why We Process It
Solely to enable our customers to identify, contact, and qualify prospective business customers. We do not use this data for consumer marketing, credit decisions, employment decisions, insurance decisions, or any other purpose with a legal or similarly significant effect on an individual.
Legal Basis
For individuals in the EEA and the UK, we rely on legitimate interests under Article 6(1)(f) of the GDPR: our interest and that of our customers in conducting business-to-business outreach, balanced against the limited, professional nature of the data. You have the right to object to this processing at any time, and we will honour that objection. Where consent is the applicable basis under local law, we rely on the consent obtained by the source provider.
Your Rights and How to Exercise Them
Regardless of where you live, you may ask us to do any of the following with the business contact data we hold about you:
- Access: tell you what we hold and where it came from
- Correct: fix anything inaccurate or out of date
- Delete: remove your record from the CleanList platform
- Object: stop processing your data for outreach purposes
- Opt out of sale or sharing: for residents of California and other jurisdictions granting this right, direct us not to sell or share your personal information
To make a request, email contact@cleanlist.ai with the subject line "Data Request" and the name, employer, and email address or profile URL you want us to look up. There is no charge and you do not need a CleanList account.
We will acknowledge your request and respond within 30 days. We may ask for limited information to confirm your identity and to make sure we act on the right record. We use that verification information only for that purpose.
Suppression: when we delete your record or accept your objection, we retain the minimum identifiers needed to keep you suppressed, so that the same record is not reintroduced the next time we refresh data from a provider. That suppression record is used for no other purpose.
Data already exported by a customer: if a CleanList customer has already exported your details into their own systems, they act as an independent controller of that copy and we cannot delete it on your behalf. We will tell you what we can about the export so you can contact them directly, and we will suppress your record on our side.
If you are not satisfied with our response, you may escalate to our Privacy Officer at contact@cleanlist.ai, or lodge a complaint with your local data protection authority.
Information Collection
Types of Information Collected
- Personal Information: Names, IP addresses, usernames, account information, and contact identifiers.
- Business Information: Job titles, business addresses, business email addresses, and business telephone numbers.
- Non-Personal Information: Demographics, statistical data, and aggregated information that doesn't identify individuals.
- Technical Information: Browser type, operating system, internet connection details, login information, and platform specifics.
- Usage Details: URLs, clickstream data, page response times, download errors, visit duration, and interaction patterns.
Collection Methods
CleanList gathers information through:
- Direct user interactions (forms, calls, emails)
- User contributions and public submissions
- Product and service purchases
- Account registration and third-party service connections
- Automated technologies and cookies
- Third-party licensing and partnerships
- Publicly available sources
User-Provided Information
Information voluntarily submitted includes:
- Form submissions on the website
- Correspondence records and email communications
- Survey responses
- Transaction details and fulfillment information
- Financial information for orders
- Search queries
Automatic Data Collection
Cookies: A cookie is a small file placed on the hard drive of your computer. Browser cookies store preferences and user information. Users can refuse cookies through browser settings, though this may restrict website access.
Flash Cookies: Local stored objects manage preferences and navigation history differently than browser cookies.
Web Beacons: Small electronic files track page visits and email openings for statistical purposes.
Third-Party Tracking
Third parties serving content or advertisements may use tracking technologies independent of CleanList's control. We do not control these third parties' tracking technologies or how they are used.
Users can opt out through the Digital Advertising Alliance of Canada or Network Advertising Initiative tools.
Information Usage
CleanList uses collected information for:
- Website presentation and content delivery
- Service provision, transaction processing, and related communications
- Fulfilling stated collection purposes
- Account notifications, including expiration and renewal notices
- Contractual obligation fulfillment and legal compliance
- Website change notifications
- Website and service improvement
- Business information verification, updating, and maintenance
- Trend, usage, and activity monitoring
- Technical notices, security alerts, and support communications
- Comment and question responses
- Account creation and user identification
- Product, service, and promotional communications
- Fraud detection and illegal activity prevention
- Rights and property protection
- Service personalization and improvement, including training LLMs or other Artificial Intelligence models
- Policy change notifications
- Contest and promotion facilitation
- Employment consideration and communication
- Data access, correction, and deletion requests
- Aggregated, anonymized, or pseudonymized data creation
- Contractual and legal obligation compliance
- Additional purposes disclosed at collection time
- Any purpose with user consent
Information Disclosure
Authorized Disclosures
CleanList may disclose personal information to:
- Subsidiaries and affiliates
- Buyers or successors in merger, restructuring, sale, or bankruptcy scenarios
- Contractors and service providers contractually bound to confidentiality and proper use restrictions
- Specified recipients for stated purposes
- Recipients disclosed at information collection time
- Parties with user consent
Legal and Safety Disclosures
The company may disclose information when:
- Required by court order, law, or legal process
- Responding to government or regulatory requests
- Enforcing terms of use and agreements
- Protecting CleanList, customers, or others' rights, property, or safety
- Exchanging information with other companies for fraud and credit risk mitigation
Information Transfer
Personal information may be transferred to contractors and service providers outside Canada with varying privacy protections. We may process, store, and transfer your personal information in and to a foreign country, with different privacy laws that may or may not be as comprehensive as Canadian law.
Service providers must adhere to CleanList's standards and applicable Canadian privacy legislation.
User consent: By submitting your personal information or engaging with the Website, you consent to this transfer, storage, or processing.
User Choices and Control
Tracking and Cookies
Users can configure browsers to refuse cookies or receive alerts when cookies are sent. Flash cookie settings are managed through Adobe's website. Cookie refusal may prevent website access to certain features.
Marketing Communications
Users who opted in can unsubscribe by:
- Checking relevant checkboxes on collection forms
- Accessing account profile preferences
- Clicking email unsubscribe links
- Emailing contact@cleanlist.ai
This opt-out excludes product purchases, warranty registration, and transaction communications.
Targeted Advertising
Users can opt out of targeted advertising through:
- Collection form checkboxes
- Account profile preferences
- Email request to contact@cleanlist.ai
Third-party opt-outs available through Digital Advertising Alliance of Canada and Network Advertising Initiative tools don't eliminate all advertising, only tailored targeting.
Data Security
CleanList employs physical, electronic, and administrative measures designed to secure your personal information from accidental loss and from unauthorized access, use, alteration, and disclosure.
Information is stored behind firewalls on our secure servers.
User responsibility: Passwords must be kept confidential; users shouldn't share access credentials.
Transmission limits: The transmission of information via the Internet is not completely secure. Although we do our best to protect your personal information, we cannot guarantee the security of your personal information transmitted to our Website.
Data Retention
CleanList retains personal information only as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
The company may anonymize information for later use without notice or consent: We reserve the right to use such anonymous and de-identified data for any legitimate business purpose without further notice to you or your consent.
Children's Privacy
The website is not intended for users under 13 years old. CleanList prohibits children under 13 from providing information and does not knowingly collect personal information from children under 13.
If children's information is collected without parental consent verification, it will be deleted. Report suspected child information collection to contact@cleanlist.ai.
Accessing and Correcting Information
Users have legal rights to access and correct personal information held by CleanList.
Review and Changes
Users can review and modify information by:
- Logging into the website account profile
- Emailing contact@cleanlist.ai to request access, correction, or deletion
Limitation: We cannot delete your business-related information except by also deleting your user account.
Information Verification
CleanList may request specific information confirming user identity and access rights. Some access may be refused under privacy legislation (e.g., lawyer-client privileged information, dispute resolution information, other individuals' personal information, prohibitively expensive to provide).
Appeal Process
Concerned users can contact the Privacy Officer at contact@cleanlist.ai.
Cached copies: Deleted user contributions may remain in cached or archived pages or copies made by other users.
Consent Withdrawal
Users may withdraw consent for information collection, use, and transfer where legally permitted by contacting contact@cleanlist.ai.
Impact: Withdrawal may prevent certain product or service provision; the company will explain consequences before finalization.
Policy Changes
CleanList posts privacy policy changes on this page. Material changes include website home page notifications requesting consent.
The modification date appears at the document's top. Users are responsible for maintaining current contact information and periodically reviewing the policy for updates.
Contact and Compliance
Email: contact@cleanlist.ai
CleanList maintains complaint procedures addressing personal information handling questions, policy compliance, and applicable privacy law adherence.